AI-Powered smart scheduling
for senior care
for senior care
Fill Open Shifts.
Reduce Agency Spend.
Trusted by over 120K users
Schedulers repeatedly call agencies to handle unexpected call-outs, sick days, or sudden resignations because they lack an easy, smart way to manage staffing with their own team—until now. With SchedulePop, shifts are filled automatically, call-outs are documented, and available staff are notified instantly, saving hours of work every time it happens.
Census HPPD
SchedulePop allows you to create custom planning periods, displays live Census data from your EMR, sets target HPPDs based on census goals, and shows SNFs their star rating and goal status directly on the schedule.
Certifications
Track team certifications, get automated renewal reminders for staff and managers, block non-compliant employees from schedules, and access detailed reports to eliminate fines and survey issues.
Reports You Need
SchedulePop automatically generates essential reports – daily staff postings, CA 530 reports, and PBJ reporting – making compliance and scheduling effortless.
At SchedulePop, we provide exceptional service every step of the way, from fun and effective onsite implementation training to ongoing support with a dedicated Account Manager who acts as an extension of your team. Our boutique, white-glove approach ensures your team feels confident, supported, and amazed by how easy and seamless scheduling can be.
SchedulePop’s seamless, automated messaging tools keep your team informed, whether it’s about open shifts, scheduling changes, or important updates like weather events or procedural changes. With built-in communication features accessible via the web platform and Manager App, you can easily send SMS, push notifications, and emails—all trackable through the SchedulePop Dashboard.
View all your critical scheduling, shift and staff details right from the dashboard, and take any needed actions right here. Administrators can customize the view to their individual needs.
Take charge of your labor costs with precision—plan, set, and dominate your staff budget by Zone, Duty, or Location. Generate no-nonsense budget reports that give you the power to track and crush labor costs across your entire operation.
Discover how Otterbein SeniorLife streamlined staff scheduling across multiple locations with SchedulePop. With improved efficiency and happier teams, they’ve transformed scheduling into a seamless process that supports exceptional care.
The SchedulePop workforce management platform is trusted by over 1500 organizations and 120K users.
With a couple taps, SchedulePop removes the current staff member from all affected shifts, creates new open shifts, and notifies all relevant and available staff. Your staff simply tap to pick up the shifts they want. Say goodbye to those steep agency fees!
Worried about overtime? SchedulePop shows schedulers and managers any overtime impact for staff being scheduled so they can make optimal choices.
Fast for everyone. Staff make time off requests. Managers approve or decline those requests. And yes, everything is logged/reportable. It's a snap.
SchedulePop is integrated with the leading EMRs such as PointClickCare, Matrixcare, and more. Automatically receive census data or quickly key it in. Working with your HPPD goals, schedule against these targets. Our tools make it easy for your staff to hone in on the targets to hit your labor goals.
Create and Manage Schedules easily. Manage and fill open shifts. Publish schedules and shifts to your team.
Everything you need to know in one easy-to-use place. Track a single location or any number of locations grouped together, within a user-specified time period.
All Dashboard tiles are fully interactive so you can take action in real-time directly from the widgets.
Catalog and track certifications for your team. SchedulePop automatically reminds staff to renew certs before they expire. Plus, automatically block someone that is not in compliance, which can save headaches not to mention thousands of dollars in fines. Easy reporting provides a clear view of your certification landscape.
Managers can approve certifications quickly and easily in the system.
Flexible budgeting. Set aggregate location budgets or have separate budgets by department/zone that can roll up to a total. Schedulesrs see the over/under as they build and manage the schedule to keep things on track and lower your labor costs.
Set target HPPDs based on a target census. For SNFs, see your star rating if you hit your goals and also see your current star rating status so you can correct course if neccessary. Presented in an easy to use tool for your schedulers, see if you are over/under on HPPD for every relevant CMS job code. SchedulePop even converts this to hours so its easy to react accordingly.
The first step to filling open shifts is to make sure your staff knows about them. SchedulePop makes sure the right people know about the right shifts, and makes it simple for them to pick up a shift.
Create custom zones or departments within each location. And with schedulePop's permission-based user setup, you can easily designate different schedulers or managers for each zone.
Picking up / swapping shifts has never been easier. Our mobile apps are always available at the fingertips of Staff and Managers.
With SchedulePop, communicating with your team is a breeze. Flexible, multi-channel messaging based on delivery preference is a breeze. (show an SMS of a schedule). For example, schedules can be delivered instantly via tex message (we send 1M+ SMS messages per month for our clients!). Reach them when and where they are on their mobile devices and see how easy it is to handle swaps/pickups, call-outs, time off, and more.
Plus, you have audit trails of sent messages including who sent, who they were sent to, and delivery status. No more "I didn't see the schedule" excuses!
Create a wire frame of your ideal schedule. Schedulers can then easily "color this in" with staff to create their next schedule, or use our AI tools to auto populate your next schedule and have your scheduler simply review/adjust then publish.
SchedulePop integrates with leading EMR, payroll, time and attendance systems, and more. We're always adding more integrations to help make things even easier for you!
Introducing SchedulePop Punch!, powered by Attendance on Demand, a powerful and widely used Time and Attendance platform in Long Term Care. Using something different? No problem! We integrate with all leading platforms and are happy to add it!
